A Fortune 500 Logistics Company Achieves 70% Faster Invoice Processing with Oracle Fusion Finance
Summary
A Fortune 500 logistics company partnered with INTECH to modernize and streamline its invoice processing using Oracle Fusion Finance. The initiative aimed to automate workflows and improve turnaround times.
The transformation enabled the client to reduce manual dependencies, improve financial visibility, and accelerate the invoicing cycle significantly.
About the Client
The business operates worldwide in logistics and supply chain industries with services spanning many countries and areas. They needed a strong finance system to handle their massive transaction volume, manage tricky workflows, and follow international finance regulations.
Client's Challenge: Inefficient Legacy Finance Operations
The outdated finance setup often led to mistakes and risks with compliance. Departments worked causing delays and duplicate efforts.
They searched for a single platform to streamline processes, reduce mistakes, and provide instant financial insights.
Key Challenges:
Manual Invoice Handling
Manual work made things slow and caused repeated errors.
Lack of Integration
Finance and procurement systems operated in silos, increasing rework.
Delayed Approvals
Invoices took days or weeks to route through the proper channels.
Problems With Compliance
Preparing for audits and checking compliance took a lot of effort.
High Operational Costs
Manual tasks consumed time and increased costs.
The client lacked automation, real-time insights, and a centralized system to manage the growing complexity of accounts payable at a larger scale.
INTECH delivered a cloud-based solution using Oracle Fusion Finance. This system automated AP workflows and brought together financial operations into one platform.
This solution offered tools like AI-powered matching live dashboards, and compliance features to improve tracking during the invoice process.
Here are the key features:
Automated Workflows
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Smart tools for routing and validation replaced manual tasks like data entry and approvals.
Integrated Vendor Portals
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Real-time vendor collaboration reduced email follow-ups and improved transparency.
AI-Driven Matching Engine
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Automated matching of POs, receipts, and invoices reduced errors significantly.
Customized Role Dashboards
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Users could track issues and key metrics through dashboards designed for their roles.
Logging Built for Audits
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Every action and update was logged for compliance with minimal manual input.
Scalable Finance Operations
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Enabled the client to handle volume spikes without adding headcount.
Implementation Process
A step-by-step implementation approach minimized disruptions and delivered quick results. Agile delivery methods allowed flexibility to fit changing needs.
Working with finance teams improved adoption rates. Frequent testing sessions helped fine-tune the system settings.
Here is how we did it:
Process Mapping
We traced invoice workflows and uncovered areas to automate.
Custom Integration Setup
Connected Oracle with procurement, vendor, and financial platforms.
Legacy Data Migration
Historical data was cleaned and ported into Oracle Fusion.
User Acceptance Testing (UAT)
We ran scenario-driven tests to ensure things worked.
Change Management
Training and support helped employees adapt quickly to the new system.
Business Impact
The company experienced faster processing, improved vendor relations, and increased visibility into finances.
They reduced manual dependencies and ensured compliance through advanced reporting tools.
The impact of our solution includes:
This solution lowered delays in operations improved accuracy in reports, and let the business grow without adding more effort.
Manual work dropped a lot making audits and compliance much easier to handle.
Tools and Technologies Used
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Oracle Fusion Cloud ERP: Core finance platform powering end-to-end invoice workflows.
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Oracle Integration Cloud (OIC): Enabled seamless system and vendor integrations.
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Oracle BI Dashboards: Delivered role-based analytics for finance leadership.
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AI-Powered Matching Tools: Increased data accuracy and reduced errors.
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Vendor Collaboration Module: Streamlined communication and transparency with suppliers.
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