Enhancing Port Support Through the Implementation of AI-Powered Chatbots

A global logistics leader collaborated with INTECH to implement a chatbot powered by Large Language Models (LLMs). This solution automated recurring queries, providing real-time support for port operations and allowing staff to focus on critical issues.

Client Overview

A Global Port Leader Modernizing User Support

  • Client

    Leading multinational in cargo & port operations

  • Industry

    Ports, freight, and logistics technology

  • Core Offering

    Terminal Operating System (TOS) solutions powering vessel ops, yard planning, and cargo flow

  • Mandate

    Replace slow, manual support systems with an intelligent chatbot capable of delivering instant, accurate, and scalable assistance

Challenges We Overcome

Support Inefficiencies That Slowed Operations

Without automation, recurring user queries drained resources and disrupted workflows:

Response Delays

Manual ticket handling stretched resolution times from hours to days.

Resource Overload

Support staff stuck on repetitive low-value issues.

Knowledge Retrieval Gaps

Historical solutions buried in siloed repositories.

Inconsistent Responses

Quality varied by agent, reducing user confidence.

Solutions

INTECH’s AI Chatbot: Intelligent Support at Enterprise Scale

Smart Query Matching

FAISS-powered semantic search ensured contextually accurate answers.

Dual LLM Engine

GPT-3.5 and Llama2 combined for both natural language fluency and technical precision.

Continuous Learning

Feedback loops kept responses adaptive and up to date.

Seamless TOS Integration

Connected directly into workflows for in-platform support.

Always-On Availability

Automated assistant active 24/7 to prevent downtime.

Tech Stack

The AI Infrastructure Behind Smarter Port Support

Dual LLM Architecture

Blended strengths of GPT-3.5 and Llama2.

Vector Database (FAISS)

Accelerated semantic query matching.

Vector-Based Embeddings

High-precision retrieval of historical answers.

Adaptive Learning Engine

Evolved continuously with feedback & retraining.

Cloud & On-Premise Deployment

Flexible implementation aligned with client IT needs.

Results

From Manual Support Delays to Instant AI-Driven Assistance

The chatbot radically improved the client’s support workflows, delivering measurable impact:

90% faster query resolution

Common questions answered instantly.

24/7 availability

Round-the-clock support ensured zero downtime.

Consistent, standardized responses

Trust built through reliable answers.

Reduced staff strain

Repetitive tasks automated, freeing up resources.

Scalable learning

Chatbot accuracy improved continuously with feedback.

Business Benefits

From Reactive Support to Proactive Assistance

  • Instant query resolution

    Eliminated delays and downtime.

  • Standardized, trusted answers

    Improved user satisfaction.

  • Empowered staff

    Support teams freed for complex problem-solving.

  • Operational continuity

    Always-on availability ensured smooth port ops.

  • Future-ready scalability

    Chatbot adapted as operations expanded.

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