AI Chatbot Support for Port Operations

A global logistics provider partnered with INTECH to build an AI-driven chatbot for TOS support, replacing manual ticket queues with instant answers from historical knowledge. This handled common queries in seconds, freeing support teams for complex issues while keeping port operations running smoothly.

Client Overview

Global Logistics Provider Scaling TOS Support

  • Client

    Cargo provider operating ports worldwide with heavy TOS dependency

  • Industry

    Terminal operations requiring constant system access for authorities and teams

  • Core Offering

    High-volume port management with technical and functional user queries

  • Mandate

    Automate routine support to handle growing user base without staff expansion

Challenges We Overcome

Manual Support Overwhelmed by Repetitive Queries

Response delays

Manual investigation slowed even simple question resolution

Resource strain

Teams spent most time on repetitive, predictable issues

Knowledge gaps

Scattered tickets and docs made answers hard to locate

Inconsistent replies

Varying explanations reduced user confidence and trust

Scalability limits

Growing ports and users overwhelmed human capacity

Solutions

INTECH's AI Chatbot: Instant TOS Knowledge Access

Dual LLM architecture

GPT-3.5 and Llama2 balance accuracy and deployment flexibility

Vector database search

FAISS finds relevant past solutions by semantic meaning

Intelligent query processing

Matches user questions to historical resolutions automatically

Adaptive learning

Incorporates feedback and new tickets for continuous improvement

Streamlit interface

Simple web access for all TOS users across locations

REST API integration

Connects seamlessly with TOS and support systems

Tech Stack

Advanced Tech Powering Intelligent TOS Support

Python backend

Handles data processing, integrations, and core logic

LangChain framework

Manages LLM interactions and context structuring

Dual LLM setup

GPT-3.5 and Llama2 for robust response generation

Vector DB + FAISS

Fast semantic search across historical knowledge base

Streamlit interface

Lightweight web frontend for user interaction

Phased rollout capability

Data prep to refinement and optimization

Results

From Manual Queues to Instant AI Answers

Consistent responses

Data-backed answers standardized guidance across all users

24/7 availability

Instant replies regardless of time zone or shift coverage

Faster resolutions

Common issues handled in seconds instead of hours

Optimized staff focus

Support teams handled complex cases instead of repetitive queries

Scalable foundation

System grows with new TOS features and knowledge

Business Benefits

From Ticket Backlogs to AI-Powered Support Efficiency

  • Instant common resolutions

    Routine queries answered without human intervention

  • Support team optimization

    Staff focus shifts to high-value complex cases

  • Global 24/7 coverage

    No delays from time zones or shift gaps

  • Knowledge standardization

    Consistent answers build user confidence

  • Future-proof scalability

    Grows with TOS updates and new query types

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